Gold Home > Step 8: Planning | |||||
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Gold Home > Step 8: Planning
Gold Step 8: Holding your Inner Circle "Work Party" Planning Your Work Party Party planning can be great fun. I’ll leave you to your own devices for that. But here are a few things NOT for forget… Material Preparation • Draft, edit and photocopy all letters and postcards for the first 3 letter mailings and• To determine quantities of letters to photocopy (copied at your local copy store), you’ll need to ask each Circle member how many names they have. They can give you this number when they RSVP for the party (see Party Invitation below). Add up the total number of each of the letters being sent then add 10% as a "buffer". • Since there are actually 2 different Introduction letters, make half the copies of one letter and half of the other. You may want to over-print these by 20% (instead of 10%) just to be safe. The last thing you want to do is run out of these photocopied letters and need to drive to the copy store in the middle of your work party. • Order return address labels printed with your name and home address. You may as well order several thousand of these. You’ll be using them often. These will be added to everybody’s letters when they are sent to the many contact lists. (And since these letters are not going to Birthmoms, having your name and address on the envelope is fine.)Find and Reserve a Meeting Place Your work party will need lots of space and lots of tables to spread out. Check into reserving a large meeting room at your place of worship, a local school’s gym or cafeteria, or a local library’s meeting room. Usually these rooms can be reserved for free and they should already have tables for everyone to spread out. Make sure your location will allow for food to be brought in and music to be played. Local school cafeterias work the best for this because they already have tables and the allow for food (of course). Plan for Food and Drinks Lots of food will keep your people very happy, but KEEP THIS SIMPLE. So the word is, "Delivery". Order pizza or subs or buckets of chicken or whatever. Just make sure somebody else can deliver it. You have too much to worry about to also worry about cooking for 15 – 20 people. Keep it simple, keep it easy, and make it "delivery". Then designate a time when the food will arrive. If money is tight, set up a Pot Luck. You can ask each Circle member to bring a dish to pass, a large bottle of soda and some munchies.
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